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Setting Up The Workplace Ergonomically: Basic Rules, Tips and Common Mistakes

Setting Up The Workplace Ergonomically: Basic Rules, Tips and Common Mistakes

Ergonomics in the workplace is a topic that is far too often underestimated. Whether it's a large office space or a home office, those who sit for hours must ergonomically set up the workplace to avoid health problems. In addition to the right office furniture, other factors also play a role. What should you pay particular attention to when setting up? What equipment should not be missing in the ergonomic workplace? And which setup errors should be avoided? We answer these questions in the article!

How can I set up the workplace ergonomically?

The very first and most important step in setting up an office is to choose the right furniture. These should be ergonomic and offer a high level of comfort. Only then can the employees feel good and call on their full performance.

Choose the right desk.

A VDU workstation without a desk is unimaginable. Since sitting for a long time is unhealthy, a height-adjustable desk is recommended for the ergonomic equipment of the office. The sit-stand table offers many advantages – on the one hand it improves back health, on the other hand it increases concentration and performance. What else speaks for the purchase of height-adjustable desks in the office, you can read at Office Furniture Expert.

Setting Up The Workplace Ergonomically: Basic Rules, Tips and Common Mistakes

Which office chair is the right one?

In order to protect the back, the office chair must be ergonomically adjustable. What does that mean exactly? The chair must offer different adjustment options in order to be able to adapt to the user. A flexible backrest and adjustable armrests ensure optimum seating comfort. In order to sit ergonomically, the thighs should be positioned horizontally, the knees form a 90-degree angle and the feet should be flat on the floor.

The concept of dynamic sitting is also enjoying great popularity. For this purpose, special active seating furniture such as knee chairs and active stools are designed, which offer great freedom of movement and are increasingly preferred over classic office chairs.

Ergonomic desk accessories.

Setting Up The Workplace Ergonomically: Basic Rules, Tips and Common Mistakes

For an ergonomic workplace, a height-adjustable desk and an adjustable chair are not enough. People who work 8 or more hours a day at the VDU workplace often have wrist discomfort. Therefore, office accessories such as an ergonomic keyboard and comfortable wrist rests on the desk should not be missing. A simple trick also helps here: You place the keyboard on a folder with a slanted plane, so that it is slightly higher and slanted. This reduces the tension in the arms and improves writing comfort.

Tips for more ergonomics in the workplace.

Setting Up The Workplace Ergonomically: Basic Rules, Tips and Common Mistakes

In order for the workplace to be ergonomically designed, you have to observe some basic rules. We have summarized the most important of these below.

1. Sufficient work space – Especially in shared offices, it is important to ensure at least 10 square meters of space per workplace.

2. Good lighting conditions – Optimal are rooms with sufficient daylight and good ceiling lights that do not dazzle and do not cause reflections on the screen.

3. Interior design in light colours – Dark furniture and walls have an oppressive effect and should be avoided in the office space. Instead, you have to rely on bright, natural tones without too much shine or strong accents.

4. Large screen – For working on the PC, a large monitor is preferable to a laptop. A screen of at least 22" would be recommended. Studies have also shown that the multi-monitor workstation significantly increases productivity, so purchasing a second monitor can be beneficial in many cases.

5. Raise the monitor – If there is no height-adjustable table available at the workplace, you should at least be able to bring the monitor to a higher level. If the gaze is directed downwards throughout the working day, neck discomfort is the result. The easiest way to adjust the height of the screen is to increase the monitor. If you work on two screens, they should ideally be positioned at different heights.

6. Good working atmosphere – There doesn't have to be any disturbing noise at the workplace. Heating in winter and ventilation in summer must work well. Plants can also contribute to a pleasant atmosphere in the office space.

Common mistakes when setting up an office.

Setting Up The Workplace Ergonomically: Basic Rules, Tips and Common Mistakes

If you want to set up your workplace ergonomically and comfortably, you should pay attention to many things. Here we have listed some of the most common mistakes in office furnishing that you should definitely avoid. The desk is too small or transparent. A large desk gives freedom of movement and allows working with multiple monitors and documents. So you have to expect minimum dimensions of 160 cm x 80 cm for the desk. The table top does not have to be transparent. Glass desks cause light reflections that reduce concentration and fatigue the eyes faster.

The desk is positioned incorrectly for the desk, there is not a single right place. However, positioning directly in front of the window or on the wall is not optimal and can be problematic. It would be recommended to position the desk perpendicular to the window.

Setting Up The Workplace Ergonomically: Basic Rules, Tips and Common Mistakes

Office chair is poorly adjusted the presence of an ergonomic office chair cannot guarantee a good sitting position. The chair must be adapted to the user and you have to pay attention to a good posture yourself. The backrest should be adjusted so that the lumbar belly is at belt level. The angle between the upper body and thigh should be between 90 and 120 degrees so that the back is not loaded.

Too much emphasis placed on the look the design plays an important role in the office design, but by no means the most important. First and foremost, the office furniture must be functional and ergonomic and only then look good. Not enough storage space if there is clutter in the workplace, you feel cramped and stressed. Therefore, storage areas, drawers and shelves must not be missing in the office. Everything that is frequently needed must be in close proximity. Less used documents and papers should be stowed in a separate place.


Setting Up The Workplace Ergonomically: Basic Rules, Tips and Common Mistakes

Good office design can significantly improve productivity in the workplace. Ergonomic furniture provides more comfort and prevents health problems. If the workplace is ergonomically furnished and a pleasant working atmosphere is created there, concentration and performance are improved.